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Making Sametime work the best way for you

Sametime offers many features that allow you to create a collaborative chat environment that is easy-to-use and to manage. Because instant messaging can be used in so many different ways, Sametime includes options for you to modify individual user settings so that Sametime works best for you.

Here are some scenarios:

  • Sharon is visually impaired and needs to modify software in order to communicate effectively with others.
  • Because Mark's job requires it, he must maintain a copy of all his chat sessions. He wants to do this easily and control how it's done.
  • Anisha doesn't want to always have to worry about changing her Sametime status automatically when she steps away from her workstation.
  • Tania's boss likes to see words spelled correctly in all communication with her staff, even instant messaging. Tania would like to make sure spell checking is turned on for her Sametime chat windows.

You can customize Sametime to meet these requirements and more! To display the preference menu for the Sametime embedded client, you click on the down arrow on the right-side of your Sametime widget header. A drop-down menu will display with an option to view Preferences. Select Preferences as an option and you will now see the Preferences menu. Preferences can also be displayed from your Notes client by selecting File | Preferences. The options displayed are the same no matter how you access the menu.

To take this a step further, click on the Sametime entry and you'll see an expanded list of additional features. Many of these options don't require any changes, but you can make some selections to customize Sametime to work the way you want at any time. The Preferences window is shown in the following screenshot:

Making Sametime work the best way for youSametimestarting, with single sign-on

The following are the options:

  • Accessibility - contains settings to make Sametime easier to use with screen readers for visually impaired users.
  • Auto-Status Changes - controls the conditions under which Sametime will automatically change your status (Available, Away, In A Meeting, and Do Not Disturb) or log you off during periods of inactivity.
  • Chat History - controls how Sametime will save your chat transcripts for you.
  • Chat Window - controls how the Sametime chat window will appear, as well as font settings, time stamps, and how certain keystrokes are interpreted.
  • Contact List - controls how Sametime will notify you during certain contact list activities, as well as how your contact list will be maintained and stored on the Sametime server.
  • Emoticon Palettes - lists the active emoticons, or small graphic images to help convey emotions, in your Sametime client. You can also add or remove additional emoticon palettes here.
  • File Transfers - controls where files transferred during a Sametime chat will be stored.
  • Geographic Location - maintains geographical information about where you are as well as contact information about you. This information is displayed at the top of your Sametime profile and chats.
  • Notification - controls the sounds that Sametime makes when certain events occur.
  • Privacy - controls who can see you when you're logged onto Sametime, as well as who can contact you if you're in Do Not Disturb mode.
  • Server Communities - contains all the technical information about how your Sametime client connects to one or more Sametime servers.
  • Spell Checking - controls how spellchecking occurs in your Sametime client, and what dictionary language should be used for the spellchecking.
  • Status Messages - specifies the basic status messages that are displayed when you are in Available, Away, In A Meeting, and Do Not Disturb mode. It also controls if you are given the option to edit the status message each time your status changes.
  • Telephony, Audio and Video - controls the microphone, speaker, and video camera settings for your Sametime client if you have those available to use.
  • Web Conference Tools - indicates what tools (microphone, speaker, and camera) you have available for web conferences.

Don't be overwhelmed by all the choices you have for configuring Sametime. As you become more of a Sametime expert, you'll know exactly what options you want or need to customize and streamline Sametime into your very own personalized instant messaging client.

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