Getting ready

This recipe works for:

It requires you to be logged in and have read access but no other privileges are necessary.

You will need a My Site to be able to review and make use of the tags that you have created.

How to do it...

How it works...

SharePoint 2010 allows you to apply keyword tags to the information that you find. Once you tag an item, you will be able to find it gain from your My Site (just click on the tag).

Good tags to use might be the name of a project (for example, "Project X"), a department, or a technical term. By allowing users to tag content, the information in SharePoint is progressively classified and refined.

As you tag, SharePoint learns. It adds the tags you create into its own keyword set. As you type a tag, SharePoint will suggest tags based on the ones it already knows about. In this way SharePoint helps to build up a consistent tagging system through the enterprise.

The data tagged in SharePoint represents a powerful information set. SharePoint makes use of this everywhere, but particularly in its search results. When you search for "Project X", the pages that were tagged should appear higher than those that were not. Tags are like signposts, pointing users to relevant information. Tags can be used to refine your searches, getting you to the information that you really need with just a few clicks.

So tags don't just help you find information again, they help your colleagues find it too. So go on—get tagging!

There's more...

If you want to quickly tag pages that you approve of, SharePoint gives you a pre-created tag—"I Like It". Simply click on the I Like It icon on the top right side of the page and you are done.

See also